Travel Co-ordinator

Simera Sense is a leading provider of Earth observation camera solutions for the global small satellite market. Committed to excellence and innovation, we deliver superior products and services to our worldwide customer base.

If planning trips gets you excited, coordinating complex itineraries feels like second nature, and you thrive on keeping every detail perfectly organised, we have got the role for you. We are on the hunt for a proactive, detail-oriented Travel Coordinator to manage our travel operations, ensure seamless journeys for our team, and keep our travel administration running like clockwork.

Position Type: Fulltime

Remote Opportunity: No

Report To: Facilities Manager

Location: Somerset West, South Africa

Job Purpose:

Provide efficient travel, professional administrative, reception, reporting, and office coordination support that enables smooth business operations, enhances management effectiveness, and contributes to a well-organised, productive work environment.

Responsibilities:

Travel and Mobility Coordination (70%)

• Coordinate all domestic and international travel arrangements, including flights, accommodation, transportation, and itineraries
• Prepare and submit visa applications and supporting documentation to ensure compliance with travel requirements.
• Track, reconcile, and submit travel-related expenses and reports accurately and within required timeframes, travel policies and budgets.
• Act as the primary point of contact for employees, handling last-minute schedule adjustments and ad-hoc travel emergencies.

Reception and Front Office Support (25%)

• Provide support to Reception, ensuring a professional and welcoming experience for visitors, customers, suppliers, and employees.
• Assist with visitor management, meeting room bookings, and general front-office administration as required.
• Ensure reception-related processes are maintained during periods of absence or increased workload.

Office and Administrative Coordination (5%)

• Provide administrative support to management, ensuring the efficient execution of day-to-day business activities.
• Coordinate office activities, meetings, and administrative requirements across departments.
• Assist with the planning and execution of company events, staff engagement initiatives, and year-end functions.
• Support the maintenance of a professional, organised, and efficient office environment

Required Qualifications:

• Higher Certificate in Office Administration; Business Administration, Management Assistance, or a related field would be advantageous

Required Experience:

• 3–5 years' experience with travel co-ordination.

Travel and Logistics Coordination

• Experience arranging domestic and international travel, including flights, accommodation, transportation, and itineraries.
• Experience coordinating visa applications and travel documentation.
• Experience managing travel expense claims, reconciliations, and reporting.

Reception and Customer Service

• Experience coordinating day-to-day office operations and administrative processes.
• Experience supporting reception or front-office operations.
• Experience interacting professionally with clients, visitors, suppliers, and internal stakeholders.
• Experience managing visitor access, meeting room bookings, and general office inquiries.

Event and Function Coordination

• Experience planning and coordinating corporate events, meetings, workshops, team-building activities, and staff functions.
• Experience managing event logistics, suppliers, venues, catering, and budgets

Recommendations:

• Previous experience managing domestic and international travel arrangements, visa applications, and travel expense administration is desirable.
• Proficiency in Microsoft Office 365 and experience working in a professional corporate environment, particularly with multiple departments or international teams, will be an advantage.

Special requirement(s):

• To assist with emergency travel arrangements after hours.

What we offer:

• The opportunity to work in the fast-growing space industry.
• Niche global market for optical payloads for microsatellites.
• Cutting-edge technology at your fingertips
• A competitive salary
• A friendly working environment.

Ready to make an impact?

• Apply now by submitting your CV.