Take On Administrator

Trafalgar Durban is looking for a meticulous and proactive Take-On Administrator to join our team. This role is essential in ensuring a smooth onboarding process for newly acquired buildings and maintaining accurate and compliant records. The ideal candidate will have experience within Sectional Title and strong administrative skills, with the ability to manage multiple tasks efficiently and professionally.

Duties and Responsibilities:

• Conduct relevant checks on newly acquired buildings
• Submit bank mandates to the relevant parties
• Liaise with PMA/Brokers to obtain insurance documents
• Obtain insurance certificates
• Perform general ad hoc administrative duties
• Assist with obtaining signed resolutions and drafting handover, interest, and levy resolutions
• Obtain and maintain accurate records of all new building staff documents
• Apply basic accounting skills and understanding of financial statement principles
• Maintain accurate Sectional Title information and records for each client
• Performing all duties in respect of obtaining documentation / information necessary for onboarding of new clients
• Ensuring preparation of information received, in the correct formats for onboarding
• Review of all documentation / information received from previous managing agents and drafting of onboarding report to be distributed to the client

Minimum Experience Requirements:

• Previous experience in Sectional Title
• Knowledge of the Sectional Title Act and principles of Homeowners’ Associations

Minimum Qualification Requirements:

• Matric
• Paddocks Sectional Title/HOA qualification (advantageous)
• Computer literacy (Microsoft Office)
• Good written and verbal communication skills
• Excellent interpersonal and people skills
• Strong customer service orientation
• Basic bookkeeping/accounting knowledge (advantageous)

Kindly note that only shortlisted applicants will be contacted.