Senior Payroll Administrator

Overview

Senior Payroll Administrator to provide support to the payroll team to process complex and specialised payroll duties related to the administration of payroll and benefits as well as maintenance of the payroll system to ensure employees are paid on time.

This role ensures compliance with statutory requirements, maintains payroll data integrity, and provides support for payroll queries and reporting. The incumbent acts as a key resource in maintaining efficient payroll operations and supporting internal controls.

Qualifications

• Matric or NQF level 5
• Diploma at NQF Level 6 or 7 in Accounting, Business Administration, Human Resource Management or related field.
• Certification in payroll processes and/or systems

Experience

• Minimum 5 years related experience
• At least 3 years’ experience with international payrolls
• At least 5 years’ experience managing multiple payrolls

Duties

• Reviews and reconciles a variety of payroll reports including payroll taxes, benefits reports, quarterly taxes and retirement contributions.
• Ensures all in-country regulations are followed in payroll process.
• Assists with the coordination, preparation, and analysis of the payroll budget.
• Trains staff on payroll processes, procedures, and reports.
• Evaluates payroll processes and procedures and makes recommendations for improvement.
• Responsible to interact with employees and various stakeholders regarding payroll issues.
• Maintains up-to-date knowledge of a variety of payroll related requirements.
• Maintains the payroll system and employee pay records.
• Posts and distributes time and attendance records.
• Reviews and audits overtime and time sheets.
• Load salaries on the various banks (FNB and Standard Bank).
• Responsible for the accurate and timeous processing of weekly expense claims.
• Prepares and files required reporting documents in an accurate and timely manner including but not limited to quarterly reports, and annual statutory reporting.
• Demonstrates a full understanding of applicable wage and salary policies, procedures and work methods associated with assigned duties.
• Processes withholdings, deductions, wage garnishments, or other special payroll actions and changes affecting net wages such as exemptions, and insurance coverage.
• Verifies, and processes forms and documentation for administration of benefits such as pension plans, unemployment and medical insurance.
• Reconciles payroll deductions withheld from employees to actual cost, including union dues and deferred compensation.
• Exercises extreme sensitivity to the issues of confidentiality of employee/employer data and maintains absolute confidentiality of personal data.
• Integrates various payments from the Unemployment Insurance Fund, Workers Compensation, and paid leave while monitoring leave levels.
• Prepares, reconciles, and submits payments to providers for employee benefits and deductions such as medical aid and retirement fund.
• Assist with disability queries and schedules received from Alexander Forbes.
• Assists employees, benefit vendors, auditors and outside agencies with payroll and benefit questions and requests. Drafting letters where necessary.
• Works with management to address any legalities and payments regarding compensation concerns such as judgments, arbitrations, and/or court rulings.
• Assists employees in the completion of payroll related forms.
• Enforcing payroll deadline to Payroll administrators and making sure payroll is completed accurately and bygreed deadlines.
• Ad hoc duties given by Manager.

Job Competencies

• Process orientation
• Deadline driven
• Analytical thinking
• Attention to detail
• Collaboration
• Team Player
• Professionalism
• Honesty and Integrity
• Resilience
• Continuous professional development
• Respectful behavior
• Selflessness
• Communication Skills
• Decisiveness
• Innovativeness/Initiative

General

• MS Word, Excel
• Communication skills
• Conflict resolution
• Negotiation skills