Senior Marketing Coordinator

Senior Marketing Coordinator (Executive Support, Social Media & CRM Operations) – Remote****Position Type: Full-Time, Remote

Working Hours: U.S. Business Hours (PST Required)

About the Role At Pavago, one of our clients is hiring a Senior Marketing Coordinator to support executive operations, marketing execution, content coordination, and program administration in a fast-moving entrepreneurial environment.

This is not a strategic marketing leadership role.

This is a highly execution-focused position built for someone who thrives in structured but fast-paced environments and enjoys keeping systems, content, communication, and workflows organized and moving forward.

You’ll work closely with leadership across:

• Marketing operations
• Social media execution
• CRM management
• Content coordination
• Program administration
• Executive support

If you’re highly organized, proactive, detail-oriented, and strong at follow-through — this role is built for you.

*What You’ll Own**Executive & Operational Coordination Support day-to-day executive and operational workflows

• Manage:
• • Calendars
    • Scheduling
    • Administrative coordination
    • Communication workflows
• Maintain organized task trackers and project management sheets
• Ensure deadlines, follow-ups, and operational details are completed accurately
• Identify workflow inefficiencies and proactively flag issues

Marketing Execution & Social Media Management* Create, schedule, and publish content across:

• • LinkedIn
    • Facebook
    • Instagram
    • Community platforms
• Manage:
• • Engagement
    • Direct messages
    • Community interaction
• Monitor social media performance and maintain organized reporting
• Support setup and monitoring of:
• • Advertising campaigns
    • Program promotions
    • Event campaigns

Content Creation & Digital Assets* Edit and produce:

• • Short-form videos
    • Social media graphics
    • Marketing assets
• Organize and format:
• • Workbooks
    • Guides
    • Scripts
    • Cheat sheets
    • Program materials
• Ensure brand consistency across all platforms and content

Email Marketing & CRM Operations* Build and manage workflows in:

• • GoHighLevel (GHL)
    • CRM systems
    • Email automation tools
• Execute:
• • Outreach campaigns
    • Follow-up sequences
    • Participant communication
• Maintain clean CRM records and organized pipeline tracking
• Ensure no leads or participant follow-ups are missed

Program & Membership Administration* Organize digital program materials and member resources

• Track participant progress and communication
• Support onboarding and administrative coordination
• Troubleshoot minor technical issues across online platforms

Research, Lead Generation & Digital Support* Conduct research to build:

• • Ideal Client Profiles (ICPs)
    • Prospect lists
    • Lead generation data
• Support outbound outreach and marketing initiatives
• Assist with:
• • Minor website updates
    • Account setup
    • Reporting and documentation

What Success Looks Like* Social media content is consistently published on time

• CRM records and email workflows remain clean and organized
• No missed follow-ups across leads or participant communication
• Program materials stay updated and professionally organized
• Leadership can rely on accurate execution and operational follow-through
• Community engagement and responsiveness remain high

What Makes You a Strong Fit* Highly organized with exceptional attention to detail

• Strong executor who follows through consistently
• Comfortable balancing multiple workflows simultaneously
• Proactive and self-managed in remote environments
• Strong communicator with professional written English
• Calm and reliable in fast-moving entrepreneurial environments

**Requirements (Must-Have)*Experience Proven experience in:

• • Executive assistance
    • Marketing coordination
    • Operations support
    • Digital marketing operations
• Experience supporting:
• • Founders
    • Coaches
    • Entrepreneurial businesses preferred

Core Skills* High proficiency in:

• • Google Workspace (Docs, Sheets, Drive, Calendar)
• Experience using:
• • GoHighLevel (GHL)
    • CRM systems
    • Marketing automation platforms
• Proficiency in:
• • Canva
    • Veed
    • OpusClips
    • Video editing tools
• Strong understanding of:
• • LinkedIn
    • Facebook
    • Instagram
    • Community engagement workflows
• Excellent written English communication skills
• Strong multitasking and organizational abilities

Nice to Have* Experience managing:

• • Online programs
    • Membership communities
    • Coaching businesses
• Familiarity with:
• • Email marketing
    • Lead generation systems
    • Funnel workflows
• Basic understanding of:
• • Paid ads
    • Landing pages
    • Website updates

What a Typical Day Looks Like* Schedule and organize executive workflows

• Publish and manage social media content
• Respond to community messages and engagement
• Build and manage CRM/email workflows in GoHighLevel
• Organize program materials and digital assets
• Support outreach campaigns and lead tracking
• Edit short-form video and marketing content
• Maintain clean documentation and operational systems

In short: you keep marketing operations, executive coordination, content workflows, and communication systems running smoothly and efficiently.

Key Metrics (KPIs)* Consistent and timely content execution

• CRM accuracy and pipeline organization
• Email workflow reliability and follow-through
• Community engagement responsiveness
• Organized digital assets and documentation
• Leadership confidence in operational execution and support

Why This Role Stands Out* High-ownership role with direct impact on daily operations

• Opportunity to work closely with leadership and entrepreneurial businesses
• Strong exposure to:
• • Marketing operations
    • CRM systems
    • Content workflows
    • Community growth
    • Executive coordination
• Growth opportunities into:
• • Marketing Operations Manager
    • Executive Operations Lead
    • Program Manager
    • Digital Operations Manager

Interview Process* Initial Screening Call

• Marketing & Systems-Focused Interview
• Practical Task (Content or Workflow Exercise)
• Final Interview
• Internal Review & Approval
• Offer & Onboarding

Apply Now If you:

• Thrive in execution-focused environments
• Love keeping systems and workflows organized
• Enjoy supporting fast-moving businesses behind the scenes
• Take ownership of details, communication, and follow-through

This is a strong opportunity to grow across marketing operations, executive support, and digital coordination.