Recruitment Administrator

Role Purpose

The Recruitment Administrator provides efficient and accurate administrative support throughout the recruitment and pre-employment process. The role is responsible for keeping recruitment activities organised, ensuring candidate information is accurate and up to date, coordinating interviews and assessments, completing pre-employment checks and supporting a smooth transition from successful candidate to new joiner. If you are highly organised, detail-oriented and enjoy making sure that every step of the recruitment process runs smoothly, we would love to hear from you.

Key Responsibilities

• Coordinate interviews, assessments, venues and candidate schedules
• Prepare, publish and monitor internal and external vacancy advertisements
• Maintain accurate candidate records and update the ATS throughout the recruitment process
• Maintain and update recruitment trackers, vacancy status and candidate progress
• Coordinate MIE checks, reference checks, criminal, credit and qualification verifications
• Follow up on outstanding screening results and candidate documentation
• Maintain accurate, confidential and audit-ready candidate files
• Support high-volume recruitment campaigns and New Store Openings
• Coordinate assessment days, interview days and recruitment events
• Support offer administration and ensure all required documentation is completed
• Coordinate onboarding documentation and handover of completed candidate files to HR
• Respond to candidate queries and provide timely recruitment updates
• Prepare recruitment reports and provide regular status updates to the Talent Acquisition team

Qualification and Experience

• Grade 12 / Matric is essential
• A relevant qualification in Human Resources, Business Administration or a related field would be advantageous
• Experience in recruitment or HR administration, ideally in a retail or high-volume environment
• Experience coordinating interviews, references and MIE / pre-employment checks
• Strong administration, attention to detail and follow-up skills
• Comfortable using ATS platforms; Teamtailor experience is advantageous, but not essential
• Strong communication skills and ability to handle confidential information
• Highly organised, proactive and service-focused