Procurement Officer

A company based in Springfield Park is seeking a Procurement Officer

Daily Responsibilities

1. Purchasing & Supplier Coordination

• Review stock levels and generate purchase requisitions for fast-moving items (cement, nails, tools, plumbing fittings, electrical supplies, etc.).
• Communicate with suppliers to check product availability, pricing, and lead times.
• Compare supplier quotes and select the most cost-effective options.

2. Order Processing

• Prepare and issue Purchase Orders (POs).
• Follow up on pending orders to ensure timely delivery.
• Confirm shipment details and delivery schedules.

3. Quality & Compliance Checks

• Inspect incoming shipments for correct quantity, product quality, and adherence to specifications.
• Coordinate with the warehouse team to resolve discrepancies or damaged goods.

4. Documentation & System Updates

• Update procurement logs, inventory system, and supplier records.
• File delivery notes, invoices, and PO documents.

5. Internal Coordination

• Communicate with sales and store managers about low stock alerts or urgent orders.
• Respond to internal departments requesting special hardware items.

Weekly Responsibilities

1. Inventory Review & Replenishment

• Perform or review weekly stock counts for key hardware categories.
• Identify fast-moving, slow-moving, and out-of-stock items.
• Plan replenishment orders for the coming week.

2. Supplier Relationship Management

• Meet or call key suppliers to discuss performance, pricing updates, or stock challenges.
• Evaluate delivery reliability and escalate issues with recurring delays.

3. Cost & Price Analysis

• Review recent purchase prices and compare with market rates.
• Analyze hardware cost trends (steel, timber, copper, electrical components).
• Recommend price adjustments to the sales or finance team.

4. Performance & Compliance Reporting

• Generate weekly spend reports vs. budget.
• Track supplier performance KPIs (lead time, fulfillment accuracy, product quality).

5. Coordination with Management

• Attend weekly operations/management meetings.
• Present purchasing plans, stock-level summaries, and upcoming vendor promotions or deals.

Monthly Responsibilities

1. Strategic Procurement Planning

• Prepare the monthly procurement plan based on sales trends, seasonal demand, and supplier forecasts.
• Identify bulk purchase opportunities to reduce cost.

2. Supplier Evaluation

• Conduct formal monthly supplier performance assessments.
• Review contracts, pricing agreements, and negotiate improved terms where needed.

3. Budgeting & Financial Review

• Submit monthly purchase expenditure reports to finance.
• Review variances between planned and actual spending.
• Ensure procurement stays within budget limits.

4. Inventory & Stock Analysis

• Oversee full monthly stock take with warehouse.
• Analyze stock turnover rates and recommend items to discontinue or promote.
• Identify obsolete or slow-moving hardware items.

5. Process Improvement

• Review procurement processes for efficiency improvements.
• Update procurement SOPs if needed.
• Explore new suppliers or products to improve the company’s hardware portfolio.

6. Compliance & Documentation

• Prepare and file monthly procurement compliance reports.
• Audit supplier invoices against POs and delivery notes.

Qualification

· Matric is compulsory

· Higher education advantageous

· Minimum 2 years working experience

Skills required

· Excellent Communication skills

· Computer Literate with Excel

· Ability to negotiate

· Must be able to work under pressure in a fast pace environment

· Attention to detail

· Ability to follow instructions

Responsibilities

· Negotiate with vendors

· Maintain inventories

· Find new suppliers

· Manage stock levels

· Performs any other adhoc duties

Pay: R7 000,00 - R8 000,00 per month

Work Location: In person