Operations and Executive administrator coordinator

WE ARE HIRING

Role Overview

We are seeking a highly organised, proactive, and detail-oriented

Operations & Executive Administration Coordinator to support the CEO

and broader operational activities of a fast-growing technology and

digital services business.

This role is ideal for a professional who thrives in a dynamic environment,

can manage multiple priorities simultaneously, and is comfortable

working across administration, operations, reporting, stakeholder

coordination, and executive support functions.

The successful candidate will play a central role in ensuring operational

efficiency, supporting executive decision-making, coordinating internal

activities, and maintaining high standards of professionalism,

confidentiality, and accountability.

Key Responsibilities

Reporting & Administration

Prepare operational reports, summaries, and management updates

Assist with document management, compliance tracking, and

governance administration

Ensure accurate record keeping and timely follow-up on key actions

Support procurement, invoicing coordination, and general office

administration where required

Stakeholder & Project Coordination

Operations Coordination

Support day-to-day operational activities across the business

Track deliverables, deadlines, and key operational actions

Coordinate communication between internal teams, external partners,

and stakeholders. Assist in improving operational workflows and

administrative processes. Maintain organised digital filing systems and

operational records

Stakeholder & Project Coordination

Coordinate with suppliers, partners, agencies, and service providers

Support project coordination and implementation activities

Assist with event planning, logistics, and operational execution

Maintain professional communication with internal and external stakeholders

Preferred

Experience in executive administration, operations coordination,

project coordination, or office management

Experience supporting senior executives or leadership teams

Exposure to technology, telecommunications, media, advertising, or

digital businesses advantageous

Experience in startup, entrepreneurial, or fast-growth environments

Beneficial

Candidate Requirements Essential

Strong organisational and administrative skills

Excellent verbal and written communication abilities

High attention to detail and strong follow-through capability

Ability to manage multiple priorities in a fast-paced environment

Professional discretion and ability to handle confidential information

Strong Microsoft Office skills (Word, Excel, PowerPoint, Outlook)

Comfortable working independently and taking initiative

Strong coordination and problem-solving abilities

Personal Attributes

Highly organised and dependable

Calm under pressure

Professional and emotionally intelligent

Adaptable and solutions-oriented

Strong sense of ownership and accountability

Positive attitude and willingness to learn

Able to work with urgency while maintaining accuracy

Reporting Structure

Reports directly to the CEO

Works closely with operational, commercial, finance, and partner

teams

Location Johannesburg

Employment Type Full-time

Ideal Candidate Profile

The ideal candidate is someone who combines strong administration

and coordination capability with professionalism, adaptability, and

operational maturity. This role requires someone who is comfortable

operating in a fast-moving business environment where priorities evolve

quickly, and attention to detail is critical.

Apply Now

Send your CV to

janine@verticalserviceprovider.com

Pay: R8 500,00 - R12 000,00 per month

Work Location: In person