Office Administrator & Payroll Coordinator

We are seeking an organized, proactive, and detail-oriented Office Administrator & Payroll Coordinator to oversee daily operational support, payroll processing, and administrative workflows. This role serves as a vital central point for our business, managing promoter payroll, retail sales data tracking, basic HR compliance, and direct executive support.

Key Responsibilities

1. Payroll & Remuneration

• Manage bi-weekly and monthly payroll cycles for promoters and field staff.
• Track daily working hours, attendance, and leave across system databases.
• Process weekly promoter incentives, performance bonuses, and manager expense claims.
• Onboard new field staff and resolve post-payday inquiries.

2. Sales Data & Financial Reconciliation

• Record daily store sales slips and cross-check figures against retail partner systems .
• Reconcile area manager sales reports and maintain organized cloud archives (Dropbox/Excel).
• Monitor retail remittances, rebates, and daily sales metrics.

3. Inventory & Order Processing

• Track weekly inventory reports and oversee inbound/outbound stock data.

4. HR, Compliance & Communication

• Act as the internal point of contact for employee queries, basic HR processes, and CCMA documentation/case file maintenance.
• Schedule interviews for new promoters/managers and post internal job vacancies.
• Maintain positive team morale through regular communication, performance notices, and staff updates.

5. Operations & Executive Support

• Provide direct administrative assistance to executive leadership (document preparation, printing, and special tasks).
• Coordinate business travel logistics, including car rentals and hotel bookings.
• Handle general monthly invoicing, vendor account verifications, and direct store follow-up calls when needed.

Requirements & Qualifications

• Proven experience in payroll coordination, office administration, or operational support (retail/FMCG background preferred).
• Strong proficiency in Excel and cloud storage management (Dropbox).
• Experience with ERP systems is a strong advantage.
• Basic understanding of South African labor relations (HR/CCMA procedures).
• Excellent organizational skills, numerical accuracy, and clear communication.

Pay: R10 000,00 - R17 000,00 per month

Work Location: In person