Logistics Operations Administrator
Ubuntu4u
Cape Town, Western Cape
Administrative and clerical roles handle the day-to-day paperwork, scheduling and record-keeping that keep SA businesses running, and are a popular path for matriculants with strong organisation skills.
This listing does not state a salary. As a guide, admin roles in South Africa typically pay R8 000 to R20 000 a month (indicative).
Job description
Job Overview
We are looking for a highly organized and detail-oriented Logistics Operations Administrator to support our daily transport and fleet operations. The ideal candidate will play a key role in ensuring accurate record-keeping, cost control, and smooth coordination of logistics activities.
Key Responsibilities
- Monitor and track all active loads and deliveries
- Record and manage diesel consumption for all vehicles
- Track operational costs, expenses, and identify discrepancies
- Maintain and update vehicle registers and fleet records
- Ensure all COFs (Certificates of Fitness) are up to date and compliant
- Compile and submit weekly fleet and operations reports (truck status, activity, downtime)
- Capture and manage invoices, job cards, and proof of deliveries (PODs)
- Assist with route planning and scheduling coordination
- Monitor vehicle maintenance schedules and service intervals
- Liaise with drivers regarding trip sheets, fuel usage, and reporting
- Track driver logs, working hours, and trip performance
- Maintain accurate filing systems (digital and physical)
- Assist with procurement of fuel, parts, and operational requirements
- Communicate with clients and suppliers when required
- Identify inefficiencies and suggest process improvements
- Support management with administrative and reporting tasks
Requirements
- Previous experience in logistics, transport, or fleet administration
- Strong understanding of fleet operations (trucks, routes, fuel usage)
- Excellent attention to detail and accuracy
- Good communication and organizational skills
- Proficient in Microsoft Excel and administrative systems
- Ability to work under pressure and meet deadlines
Advantageous
- Experience working with fleet management systems
- Knowledge of South African transport regulations
- Experience in cost tracking and reporting
What We Offer
- Opportunity to grow within a logistics-focused company
- Hands-on exposure to full fleet and operations management
- Supportive working environment
Pay: R8 000,00 - R10 500,00 per month
Work Location: In person
Good to know
What does this admin job pay?
This listing does not state a salary. As a guide, admin roles in South Africa typically pay R8 000 to R20 000 a month (indicative).
Do I need experience for admin jobs in Cape Town?
This admin role may ask for some experience or a relevant qualification. Read the listing for the specifics before you apply.
How do I apply for this job?
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Found on Indeed · Posted 2 weeks ago
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