Human Resources Administrator

Optimi is looking for a dynamic and detail-oriented Human Resources Administrator to join our HR team. The ideal candidate must have a strong foundation in HR functions including employee engagement, employee development, HR administration, industrial relations, training and development, and compliance. You will play a key role in ensuring that HR operations run smoothly and support the company’s strategic people objectives.

REQUIREMENTS

• Grade 12
• Diploma or Higher Certificate in Human Resource Management or related field
• Bachelor’s Degree in HR or Industrial Psychology (advantageous)
• 2–3 years’ experience in a generalist HR role
• Knowledge of BCEA, LRA, and related legislation
• Familiarity with Microsoft Excel (Pivot Tables, VLOOKUP, XLOOKUP)
• Experience with HR/Payroll software, including Deel/PaySpace
• Professional proficiency in English, both written and verbal
• Valid Driver’s Licence

DUTIES

• Populate standard employment contracts and addendums accurately, including remuneration, start dates, and job grades.
• Edit, proofread, and format existing HR policies in line with corporate layout and branding standards without altering their core intent.
• Maintain accurate HR databases, employment logs, and IR case trackers.
• Draft employment-related documentation and maintain accurate HR records.
• Ensure data integrity and accuracy across HR documentation and systems
• Support the coordination of internal and external training programmes, including calendar invitations, attendance registers, and platform management.
• Track employee training histories and maintain compliance evidence, including provider invoices, signed registers, and certificates.
• Support the implementation of training and development initiatives.
• Collate training information to support Workplace Skills Plans (WSP), Annual Training Reports (ATR), and B-BBEE audits.
• Assist with the administration and logistics of formal disciplinary hearings and grievances.
• Act as an objective minute-taker during formal disciplinary hearings and provide accurate drafts within required timelines.
• Capture and maintain Industrial Relations documentation.
• Support employee engagement and wellness initiatives.
• Assist with the deployment of employee engagement surveys.
• Monitor survey completion metrics and compile survey responses into structured data summaries.
• Assist with the coordination of employee engagement and wellness activities.
• Support statutory and annual reporting requirements, including EE, WSP/ATR, and B-BBEE.
• Maintain accurate records and supporting documentation for reporting and audit purposes.
• Assist with HR reporting and resolving HR-related queries.
• Ensure compliance with HR policies and applicable legislation.
• Assist the HR Manager with day-to-day HR administrative tasks.
• Assist with preliminary routing of policy-related queries.
• Coordinate vendor invoicing related to HR activities.
• Assist with office logistics and staff-related administrative requirements.
• Participate in operational projects and support end-to-end coordination workflows.

This position is based in Centurion.

Should you not receive a call from us within 14 days, please consider your application