HR Officer

MAIN RESPONSIBILITIES:

Ensure timeous and accurate completion of all administration.

• Obtain quality information of new employees from the branch HR administrator and ensuring the HR administrator at the branch has loaded the employee on the clocking machine.
• Completion of all New starter administration in line with HR Standards
• Complete relevant checks on prospective employees
• Completion of all General Administration done accurately
• Regular maintenance of probation reviews – ensuring it is done within the branches.
• Provide support and assistance with the Disciplinary and Grievance Procedure

Schedule meetings with labour consultant to chair disciplinary enquiries.

• Obtain relevant information regarding the transgression from Line or branch administrator in order to prepare notification of hearing.
• Send notification of hearing to branch HR administrator, Line and HO HR administrator.
• On receipt of outcomes of hearings, Line Manager to ensure it is communicated to Payroll who will take appropriate payroll action.
• Guide management and provide assistance with disciplinary issues such as warnings, counselling sessions, grievances, etc.
• The attendance of CCMA/DRC cases

3. Ensure timeous and accurate completion of month end reports.

• Monthly completion of HR reports
• Where necessary oversee and assist with compilation of ad hoc reports.

4.Ad hoc functions

• Update and create job titles and codes and ensure the correct skill level is linked to the job title.
• Assist with any health and safety requirements.
• Ensure that leave scheduling is done at the branches.
• Conduct audits on employee files and general information on an ad hoc basis.
• Assist branch with staffing requirements to maximise efficiency in order to avoid the branch being over staffed.
• Getting job profiling signed at branch level.

5.Relationship building with Key Stakeholders

• The development and maintenance of fundamental relationships with stakeholders at branch level – Ability for branches to keep you fully up to date with all HR related matters.
• Focus on communication and guidance which instils adherence to group standard.

6. Ensuring Compliance internally and at branch level.

• Guide and ensure that the minimum annual increases are in line with legislation.
• Oversee adherence to relative legislative Act/agreement – MIBCO, PSIRA, BCEA, EE.
• Ensure EE meetings are being conducted, and the file is maintained at each branch.
• Consistently working on improving branches adherence to HR and Payroll deadlines.
• Completing of all duties in line with the HR - Standard Operating Manual.
• Cost control cognizance and not simply accepting at face value the authorisation to employ replacement notification.

Critical experience:

• 5+ years in HR administration.
• Industrial relations exposure.
• Motor industry would be ideal.
• HR degree.