HR & Business Administration Coordinator - Mergers, Acquisitions & Integration Support (In-office position)

Role Purpose

To support the successful integration of smaller businesses into a larger organisation through a combination of business administration, coordination, and HR administrative support.

The role ensures smooth employee transitions, accurate data management, effective coordination of integration activities, and strong operational support across merger and acquisition projects.

This role is execution-focused and operates in a fast-paced, change-driven environment where accuracy, organisation, and responsiveness are critical.

Key Responsibilities

Business Administration & Integration Support

• Provide administrative support across merger and integration projects
• Coordinate meetings, workshops, integration sessions, and stakeholder engagements
• Prepare reports, presentations, status updates, and tracking documents for management
• Maintain integration action trackers and monitor key milestones and deliverables
• Assist with updating organisational structures, contract databases, and internal systems
• Support document management, filing systems, and version control for integration activities
• Liaise with internal departments (HR, Finance, IT, Operations) to support coordination of integration activities
• Assist with office coordination, logistics, and operational setup during integration periods where required

HR Administration Support (within Integration Environment)

• Assist with onboarding and integration of employees from acquired businesses
• Support coordination of employment documentation, contracts, policies, procedures, and benefits across entities
• Maintain confidential employee information and support HR-related compliance activities during integration processes
• Assist with employee inductions, onboarding processes, and orientation programmes
• Support employee queries and provide general HR administrative assistance
• Assist in HR data validation, employee information checks, and workforce record updates
• Support basic workforce data gathering and organisational structure updates

Compliance & Coordination

• Assist with employee-related compliance activities within integration processes
• Support HR data validation and employee information accuracy checks
• Monitor integration deadlines and support tracking of action items and deliverables
• Support communication between management, employees, and internal stakeholders during transition periods
• Assist in maintaining accurate and up-to-date integration documentation and records

Requirements

• Diploma or degree in Business Administration, HR, or related field (Business Administration preferred)
• 2–5 years’ experience in business administration, HR administration, coordination, or similar support roles
• Experience supporting organisational change, mergers, acquisitions, or restructuring advantageous
• Strong organisational and coordination skills
• High attention to detail and accuracy
• Strong communication and interpersonal skills
• Proficiency in Microsoft Office and ability to work with HR or business systems
• Ability to work in a fast-paced, evolving, and structured environment
• Comfortable working across multiple teams and priorities

Key Competencies

• Strong coordination and follow-through
• Excellent time management and prioritisation
• High level of professionalism and confidentiality
• Problem-solving and adaptability
• Strong written and verbal communication skills
• Ability to manage multiple deadlines and stakeholders
• Team collaboration and service mindset
• Willingness to learn HR processes within a structured environment