Financial & Governance Administrator / Office Manager

Holm Managing Agents – Cape Town (Northern Suburbs)

Holm Managing Agents is a well-established and respected property management company specialising in the management of Sectional Title Schemes and Homeowners Associations (HOAs). We are known for our strong financial oversight, governance compliance and professional client service. We are seeking a highly organised, financially skilled and proactive individual to join our team in a multifaceted role combining financial administration, governance support, payroll administration, and office management.

Key Responsibilities - Financial & Scheme Administration

• Process journals, maintain general ledgers and ensure accurate financial records.
• Prepare payment requisitions, EFT batches and assist with management accounts.
• Assist with budgeting, cash flow tracking and reserve fund planning.
• Prepare audit files, supporting schedules and liaise with auditors.

Financial Reporting & Compliance

• Prepare monthly reports for trustees and directors.
• Monitor expenditure against approved budgets.
• Ensure compliance with STSMA, CSOS, Companies Act and tax legislation.
• Maintain proper financial records and audit readiness.

Payroll & Statutory Compliance

• Process payroll for scheme employees.
• Manage UIF, PAYE and SARS submissions.
• Maintain employee records and payroll compliance.
• Assist with employment contracts and HR admin where required.

Governance & Client Interaction

• Respond to trustee and owner financial queries professionally.
• Assist trustees with financial explanations and reports.
• Attend trustee meetings and AGMs when required.
• Prepare financial notices, levy communications and reports.

Office Management

• Manage daily office operations and administration.
• Maintain filing systems and internal processes.
• Coordinate queries from clients, trustees and suppliers.
• Support operational projects and team initiatives.

Minimum Requirements

• Matric and relevant qualification in Accounting, Finance, Bookkeeping or Administration.
• 3–5 years + experience in bookkeeping or financial administration.
• Strong understanding of accounting, reconciliations and levy accounting.
• Experience with payroll and statutory submissions.
• Advanced Microsoft Excel and Office skills.
• Ability to manage multiple schemes, deadlines and priorities.

Advantageous

• Experience in Sectional Title / HOA management.
• Knowledge of STSMA, CSOS and scheme compliance.
• Experience with WeConnectU, QuickBooks or Sage/VIP.
• Exposure to levy collections, budgeting and audits.
• Experience attending trustee meetings.

Technical Competencies

• Strong numerical and reconciliation skills.
• Knowledge of levy accounting and debt collection processes.
• Understanding of VAT, SARS and statutory requirements.
• High attention to detail and accuracy.
• Highly organised, deadline driven and proactive.
• Professional, trustworthy and confidential.
• Strong communicator with ability to deal with trustees and owners.
• Ability to work independently and under pressure.
• Solution-driven mindset and team player.

Please submit your CV and a brief cover letter outlining your relevant experience to: carmen@holm.co.za

Pay: R25 000,00 - R35 000,00 per month

Work Location: In person