Executive Secretary

This position is ideal for a professional, well-presented individual with exceptional secretarial, communication, organisational, and time management skills. A proactive problem-solver with strong attention to detail will thrive in this role.

This exciting opportunity includes advanced secretarial duties, ad-hoc responsibilities, and providing general secretarial and administrative support to the Directors/Partners of the business.

Key Responsibilities:

1. Office Administration and Staff Management

· Oversee and manage Office Administrators responsible for office cleanliness, client refreshments, and other general office duties.

· Monitor staff performance, provide guidance, and address training needs where required.

· Ensure a well-maintained office environment for both clients and staff.

2. Training Coordination and Support

· Assist with updating training schedules, maintaining attendance registers, and supporting the Director responsible for training.

3. Executive Support

· Provide advanced secretarial and administrative support to Directors and Partners.

· Manage client appointments, travel, and accommodation arrangements.

· Coordinate diary management and handle all related scheduling and arrangements.

4. Client Interaction

· Handle incoming calls, assist clients with queries, and maintain strong client relationships.

· Manage incoming/outgoing correspondence.

5. Document and Correspondence Management

· Draft and manage client documentation, including confirmation letters, factual finding reports, and letters of good standing.

· Oversee document archiving and boardroom bookings.

6. Administrative Tasks

· Manage timesheets, process expense claims, and handle auditing and accounting fees using Profsoft.

· Collect and deliver documentation as needed.

Inherent Requirements:

· Solid knowledge of Microsoft Office, with advanced Excel and Word skills.

· A valid driver’s license (travel may be required).

· A minimum of three years relevant experience in secretarial or administrative roles.

· Strong organisational skills and the ability to work efficiently under pressure.

· Experience in the Audit and/or Legal sector will be advantageous.

Additional Information:

· The package offered is competitive and market-related, based on the candidate’s experience and qualifications.

· Appointment is subject to reference checks and psychometric assessments.

Application Details:

Please ensure your CV reflects the required experience. Should you not receive feedback within two weeks, kindly consider your application unsuccessful.

Pay: R18 000,00 - R21 000,00 per month

Experience:

• secretary : 3 years (Preferred)

Work Location: In person