Executive Assistant & Marketing Coordinator

Executive Assistant & Marketing Coordinator

Industry: Construction
Employment Type: Full Time
Location: Johannesburg, Gauteng

About the Role

We are looking for a highly organised, proactive and creative Executive Assistant & Marketing Coordinator to join our team within the construction industry.

This is a dynamic dual function role combining high level executive support with hands on marketing, corporate communications and brand coordination.

The successful candidate will work closely with senior leadership while supporting marketing and communication requirements across various departments and divisions. The role requires someone who can move comfortably between executive administration and creative marketing responsibilities, from managing an executive diary and coordinating travel to developing presentations, creating corporate material, coordinating LinkedIn content and supporting company events.

The ideal candidate is professional, confident, resourceful and highly organised, with the ability to work independently and adapt quickly in a fast paced corporate environment where priorities can change throughout the day.

Key Responsibilities

Executive Support

• Provide high level administrative and executive support to senior leadership
• Manage diaries, meetings, appointments and executive schedules
• Coordinate meetings, prepare agendas and assist with presentations and supporting documentation
• Coordinate follow ups and actions arising from executive and management meetings
• Draft and prepare professional correspondence, reports and internal communications
• Liaise professionally with executives, employees, clients, suppliers and other stakeholders
• Coordinate domestic travel arrangements including flights, accommodation, transport and itineraries
• Maintain a high level of confidentiality when handling sensitive company and executive information
• Assist with ad hoc executive and administrative requirements as priorities arise

Marketing & Corporate Communications

• Support various departments and divisions with the development and design of professional presentations, corporate profiles and other business materials
• Coordinate the company's LinkedIn presence and corporate social media content
• Develop and schedule professional content highlighting projects, company achievements, employees, events and industry activities
• Liaise with divisions, departments and project teams to source marketing content, photographs, videos and project information
• Coordinate content planning and maintain a consistent flow of corporate communication
• Coordinate and produce internal newsletters and employee communications
• Prepare and update company profiles, brochures, presentations and other corporate marketing material
• Create professional digital and print material using Canva and other appropriate design platforms
• Ensure all marketing and communication material remains consistent with the company's corporate identity and brand standards
• Coordinate marketing suppliers, printers and other external service providers where required
• Assist with website and digital content updates where required

Events & Coordination

• Coordinate internal conferences, workshops, executive meetings, corporate functions and employee engagement initiatives
• Manage event logistics including venues, accommodation, travel, catering, attendance and supplier coordination
• Plan and coordinate corporate and guest golf trips, including golf bookings, guest travel and accommodation, itineraries, transport, event branding and related arrangements
• Assist with corporate gifting, branded merchandise and event collateral
• Coordinate communication with attendees and relevant stakeholders before, during and after events
• Support company recognition programmes and other internal initiatives

Candidate Requirements

• Relevant qualification in Marketing, Communications, Business Administration or a related field is advantageous
• Previous experience providing executive or senior management support
• Practical experience in marketing, social media or corporate communications
• Strong Microsoft Office and Microsoft 365 skills, particularly Outlook, Word, Excel and PowerPoint
• Experience using Canva or similar design software
• Strong presentation design skills and the ability to turn information into professional, visually engaging corporate material
• Excellent written English and professional business communication skills
• Excellent organisational and time management abilities
• Exceptional attention to detail and commitment to maintaining a high standard of work
• Ability to manage multiple priorities and deadlines simultaneously
• Able to manage interruptions and urgent requests while maintaining accuracy and following through on existing responsibilities
• Ability to adapt quickly as tasks and priorities change throughout the working day
• Professional interpersonal skills and confidence communicating with senior executives and stakeholders
• Ability to work independently, take initiative and follow tasks through to completion
• High level of discretion and confidentiality
• Experience within construction, engineering or another corporate project based environment would be advantageous

The Person We Are Looking For

This position will suit someone who enjoys variety and does not want to work exclusively in administration or exclusively in marketing.

You should be equally comfortable organising an executive meeting, coordinating travel, preparing a professional presentation, developing a LinkedIn post, working on a company newsletter, updating a corporate profile, arranging a guest golf trip or helping deliver a company event.

Priorities can change quickly, so you need to be adaptable and comfortable moving between tasks while maintaining accuracy and ensuring existing responsibilities are not overlooked.

You will need to be resourceful and comfortable taking ownership. Attention to detail is essential, but so is the ability to identify what needs to be done, find solutions and act without requiring constant direction.

Strong writing, presentation and visual communication skills will be particularly valuable in this role.

Preferred Skills

• Executive administration
• Diary and travel management
• Corporate communications
• Social media coordination
• LinkedIn content management
• Content creation and copywriting
• Canva and graphic design
• PowerPoint presentation development
• Corporate profile development
• Internal communications
• Corporate branding and identity
• Event, conference and corporate golf coordination
• Stakeholder management
• Supplier coordination
• Project coordination
• Microsoft 365

Application

Please submit your CV together with a short motivation outlining your experience in both executive support and marketing or corporate communications.

Candidates may be requested to provide examples of marketing material, social media content, presentations, corporate profiles or other professional communication and design work they have previously produced.

Application Question(s):

• Do you have practical experience using Canva to create professional corporate marketing material? Please give a short description.
• Are you proficient in Microsoft PowerPoint and comfortable creating professional presentations for senior management? Please give a short description.
• If shortlisted, would you be willing to provide examples of presentations, social media content, newsletters, corporate profiles or other marketing material you have created?
• Briefly describe your experience in a dual role involving both executive support and marketing or corporate communications. Please include examples of responsibilities you personally handled. Max 200 words.

Experience:

• Executive Assistant or senior management support: 3 years (Required)
• marketing, corporate communications: 3 years (Req