Executive Assistant & Business Development Coordinator (HubSpot) - Remote South Africa

EXECUTIVE ASSISTANT & BUSINESS DEVELOPMENT COORDINATOR (HUBSPOT) — REMOTE SOUTH AFRICA

Location: Fully remote — South Africa

Employment type: Full-time, 40 hours per week

Working hours: 9:00 a.m.–5:00 p.m. UK time, Monday to Friday

Salary: R27,000 per month

THE OPPORTUNITY

6tine is a UK-based commercial partnerships agency. We create precision introductions between developers, funders, JV partners, landowners, contractors and suppliers.

We are looking for a highly capable Executive Assistant & Business Development Coordinator to become the operational right hand to our Senior Business Development Manager.

This is not a passive diary-management or general administration role. You will be the person who makes sure important actions, deadlines, client follow-ups and CRM updates do not get missed. You will bring structure, pace and follow-through to a busy Senior BDM, allowing them to focus on meetings, relationships and developing new business.

You must be confident enough to prompt a busy senior colleague for a decision, organised enough to know what the week requires before Monday starts, and polished enough in writing and speech to communicate credibly with UK colleagues, clients and partners. You will take ownership, spot gaps and follow work through — not wait to be told what to do next.

WHAT YOU WILL DO

You will manage a fast-moving diary, meeting schedule and priority list for the Senior BDM. This includes arranging meetings, managing changes calmly, protecting priority time, issuing reminders and making sure that every meeting has a clear purpose, owner and next step.

You will maintain one accurate action and follow-up tracker. After calls, meetings and instructions, you will record the action, deadline and person responsible; send appropriate reminders; tactfully chase overdue work; and flag risks early. You must be comfortable following up with senior people in a professional, respectful and persistent manner.

HubSpot will be central to your work. You will use it every day to log activities and notes, create tasks, update contacts, set follow-up dates and keep commercial records accurate. You will make sure that client and commercial follow-ups are visible and completed, and you will identify stale or missing CRM activity before it creates a problem.

You will also support selected inbox correspondence, meeting preparation, documents and client communications. When authorised, you will communicate on the Senior BDM’s behalf with a high level of professionalism.

YOU WILL BE A STRONG FIT IF YOU HAVE

• At least three years’ experience as an Executive Assistant, Personal Assistant, senior administrator or business-development/sales-support coordinator supporting a director, founder, executive or senior commercial leader.
• At least one year of hands-on HubSpot experience. You must be able to explain how you use tasks, activity records, notes, reminders, contacts and follow-up dates to ensure actions are completed.
• Excellent spoken and written English, with the ability to write concise, polished and professional messages and communicate confidently with UK-based colleagues and clients.
• Proven experience managing a busy diary, changing priorities, setting reminders, tracking deadlines and following actions through to completion.
• The confidence and judgement to prompt, chase and hold people accountable tactfully, including senior stakeholders.
• Exceptional attention to detail and a methodical approach to CRM records, meetings, dates, commitments and client communication.
• A reliable internet connection, professional remote-working set-up and a laptop on which you can install and use HubSpot, Google Workspace or Microsoft 365, Slack, Teams and Zoom.
• Full availability during 9:00 a.m.–5:00 p.m. UK time, Monday to Friday.

Experience supporting sales, business development, commercial partnerships, property, construction or built-environment businesses would be an advantage.

WHAT SUCCESS LOOKS LIKE

Within your first three months, the Senior BDM has a well-managed diary, a dependable action system and current HubSpot records. Key actions are recorded, deadlines are visible, follow-ups happen on time and risks are raised early. Your support creates the space for the BDM to spend more time with clients and partners, confident that the operational detail is under control.

HOW TO APPLY

Please submit your CV and answer the following questions. Applications that do not answer them will not be progressed.

1. Who is the most senior person you have supported, and what did you personally manage for them each week?

2. Describe a real example of a time you had to chase an overdue decision, action or follow-up from a senior person. What did you do, and what was the outcome?

3. How have you used HubSpot in the last 12 months? Please name the features you used and explain how you made sure follow-ups were not missed.

4. Confirm that you can work 9:00 a.m.–5:00 p.m. UK time, Monday to Friday, and that R27,000 per month is within your expected salary range.

Shortlisted candidates will complete a short written exercise and practical scenario. This is designed to assess written English, diary prioritisation, HubSpot follow-through and professional judgement.

INTERVIEW AVAILABILITY

We will be conducting group interviews on Thursday 20 August and Friday 21 August. As we are recruiting at pace, applicants must be available to attend one of these sessions. We expect to appoint shortly afterwards, so early applications are strongly encouraged.

If your previous manager could hand you something, trust that it would be completed, chased and reported back on without further prompting, we would like to hear from you.

Job Type: Full-time

Pay: R27 000,00 - R28 000,00 per month

Work Location: Remote