Administration Manager (3-month contract)

Our client, based in Johannesburg, is looking for an Administration Manager to join their team on a 3-month contract.

Office Administration

• Perform secretarial, administrative, and clerical tasks to ensure efficient office operations.
• Oversee and coordinate the work of administrative staff, ensuring efficiency and performance of the staff.
• Manage office systems and procedures, including filing, correspondence, scheduling, and reporting.
• Ensure necessary communication to staff and broader plant staff.
• Prepare reports and spreadsheets to support business operations.
• Provide administrative support to other company managers in line with company procedures resulting in efficient daily plant operations.
• Coordinate and follow through with BBBEE process to certification
• Coordinate with logistics team to ensure imports and exports process runs smoothly.
• Provide Adhoc secretarial support on requested business travel arrangements.
• Adhoc duties as required by business needs.

Human Resources

• Manage end-to-end recruitment processes, including advertising roles, screening, interviewing, and onboarding new staff.
• Handle employee relations, performance management, and ensure compliance with labor laws and company policies with the support of IR Consultant.
• Administer payroll, benefits, and leave records.
• Coordinate staff training and development programs.
• Oversee retrenchments, layoffs, and disciplinary processes in line with regulations and company procedures with the support of IR Consultant.
• Provide advice and guidance to management on employee performance, conditions, and expectations.
• Compile relevant reports related company compliance of SETA training, BBBEE, LOGS and others as requested for review and submission.

Financial Support

• Monitor and manage cash flow and report accordingly to financial support staff
• Oversee accounts payable, accounts receivable, and banking operations.
• Maintain accurate financial records and ensure compliance with accounting standards and internal policies with the support of Accounting team
• Prepare and review financial reports to support decision-making.
• Control and authorize money transmissions, payments, and reconciliations.
• Ensure the effective use of the company’s cash management system.
• Follow up on debtors’ overdue payments, following protocols for non-payments.
• Ensure credit insurance is updated when necessary
• Assist with auditing process

Qualifications

Essential

Bachelor's Degree or National Diploma in one of the following:

• Business Administration
• Human Resources Management
• Office Management
• Commerce (BCom)
• Finance or Accounting

Advantageous

• Honours Degree in Human Resources, Business Management or Finance.
• Advanced Microsoft Excel certification.

Experience

• 7–10 years' experience in office administration, HR and finance.
• At least 3–5 years' experience in a management or supervisory role.
• Experience managing recruitment, onboarding, employee relations and performance management.
• Experience preparing budgets, financial reports and cash flow monitoring.
• Experience coordinating BBBEE, SETA and other statutory compliance processes.
• Experience working in a manufacturing, mining, metals, logistics or industrial environment would be advantageous

Technical Skills

• Advanced Microsoft Office Suite (particularly Excel, Word and PowerPoint).
• Strong financial administration and reporting skills.
• Experience with accounting
• Strong report writing and presentation skills

Competencies

• Leadership and people management.
• Excellent communication and interpersonal skills.
• Strong organisational and planning ability.
• High level of integrity and confidentiality.
• Financial acumen.
• Analytical and problem-solving skills.
• Ability to prioritise multiple tasks and meet deadlines.
• Decision-making and sound judgement.
• Attention to detail.
• Conflict resolution and negotiation skills.
• Ability to work independently with minimal supervision.
• Adaptability and resilience in a changing business environment.

Additional Requirements

• Valid South African driver's licence.
• Own reliable transport
• Willingness to work additional hours when required during audits, payroll processing or business-critical periods.

Should you not receive a response from us within one week of your application, your application has unfortunately not been successful.