Accounts Payable Administrator

We are seeking an experienced Accounts Payable Administrator to join our Finance Department. The successful candidate will be responsible for ensuring the accurate and timely processing of supplier invoices and payments, maintaining accurate accounts payable records, managing supplier reconciliations, and supporting the overall financial administration function.

Key Responsibilities

• Process and verify supplier invoices accurately and timeously.
• Capture and allocate invoices to the appropriate accounts and cost centres.
• Verify invoices against supporting documentation and relevant approvals.
• Prepare and process supplier payments.
• Perform supplier statement and accounts payable reconciliations.
• Investigate and resolve discrepancies on supplier accounts.
• Maintain an accurate and up-to-date accounts payable ledger.
• Ensure all supplier transactions and payments are processed in accordance with

internal controls and procedures.

• Maintain positive and professional relationships with suppliers.
• Respond to supplier queries and resolve account-related issues.
• Assist with cash flow management through accurate and timely payment

processing.

• Prepare relevant accounts payable reports and information for the Finance

Manager.

• Assist with month-end processes and financial reporting requirements.
• Identify opportunities to improve accounts payable processes and systems.
• Maintain accurate and organised financial records.
• Provide support to the wider Finance team as required.
• Assist with training and knowledge transfer during the initial phase of the role.

Minimum Requirements

• Matric / Grade 12, with a pass in Pure Mathematics and/or Accounting.
• Relevant tertiary qualification such as a Higher Certificate or Diploma in Financial

Accounting, Accounting or Finance.

• 2–3 years' hands-on experience in an Accounts Payable or Creditors environment.
• Experience processing supplier invoices and payments.
• Strong experience with supplier/creditors reconciliations.
• Experience working with an accounts payable module within an accounting system.
• SAGE ERP 300 experience is highly advantageous/required.
• Good working knowledge of Microsoft Excel, Word and Outlook.

Key Skills & Competencies

• Strong numerical accuracy and attention to detail.
• Excellent organisational and administrative skills.
• Good communication and interpersonal skills.
• Ability to work accurately under pressure and meet deadlines.
• Strong reconciliation and problem-solving abilities.
• Good understanding of accounts payable processes and internal controls.
• High level of computer literacy.
• Ability to work independently as well as within a team.
• Professional approach to supplier and stakeholder relationships.

Ideal Candidate

The ideal candidate will have a solid background in Creditors/Accounts Payable, strong

invoice processing and reconciliation experience, and practical experience using SAGE

ERP 300. They should be detail-oriented, numerically accurate and comfortable working in

a structured Finance environment.